Estimated reading time: 11 minutes

Running out of storage space? Learn how to find the right warehouse in Poland, prepare a warehouse brief, choose the best location and compare warehouse leasing with a Build-to-Suit (BTS) solution.

Whether you’re expanding an e-commerce operation, entering the Polish market, relocating a distribution centre or simply running out of room for inventory, finding the right warehouse starts with understanding your business needs.

Where Should I Store Goods When I Run Out of Space?

As businesses grow, many companies begin asking similar questions:

  • Where can I store my products?
  • Where should I keep inventory?
  • What should I do if I run out of storage space?
  • Where can an online retailer store stock?
  • Our business is growing. We need more space.

This is often the point at which leasing warehouse space becomes a practical solution. Modern logistics facilities can support not only storage but also distribution, order fulfilment, light manufacturing and returns processing.

Does My Company Need a Warehouse?

You should consider leasing warehouse space if:

  • inventory levels continue to increase,
  • there is insufficient room for deliveries,
  • your current premises restrict business growth,
  • order volumes are rising,
  • you plan to expand into new markets.

In many cases, leasing a warehouse is faster and more flexible than constructing your own facility.

How Do I Find a Warehouse for My Business?

The search process typically follows these steps:

  1. Define your business requirements.
  2. Select your preferred location.
  3. Estimate the required warehouse size.
  4. Determine office and technical requirements.
  5. Prepare a warehouse enquiry.
  6. Review available properties.
  7. Negotiate lease terms.

One of the most common mistakes is browsing warehouse listings before defining operational requirements.

What Type of Warehouse Is Right for My Business?

Available options include:

  • logistics warehouses,
  • distribution centres,
  • urban warehouses,
  • warehouse-production facilities,
  • high-bay warehouses,
  • cross-dock facilities,
  • Build-to-Suit (BTS) developments.

Each type serves different operational and business objectives.

Should I Lease a Warehouse or Develop a BTS Facility?

A ready-built warehouse is usually the best solution when space is needed quickly and capital expenditure needs to be minimised.

A Build-to-Suit (BTS) project may be more appropriate when a company has specific requirements regarding:

  • production processes,
  • automation,
  • storage height,
  • loading dock numbers,
  • building layout.

What Is a BTS Warehouse?

A Build-to-Suit (BTS) warehouse is a facility designed and constructed according to the future tenant’s operational requirements. This approach allows businesses to create a property fully aligned with their logistics and production processes.

How Much Warehouse Space Do I Need?

Before starting your search, consider:

  • pallet volumes,
  • number of product lines,
  • average inventory levels,
  • seasonality,
  • future growth plans,
  • staff numbers,
  • office accommodation requirements.

Many businesses select a warehouse based solely on current needs and underestimate future growth.

How Do I Choose the Right Warehouse Location?

Location affects:

  • transport costs,
  • delivery times,
  • labour availability,
  • future expansion opportunities,
  • customer service levels.

Should a Warehouse Be Located Close to Customers?

In many industries, yes. Being closer to customers can improve delivery performance and reduce transport costs.

Is It Better to Lease a Warehouse in a City or Outside a City?

Urban warehouses are ideal for last-mile delivery operations.

Facilities located outside major cities often provide:

  • larger floorplates,
  • better access to motorways,
  • more competitive rental rates.

What Are the Best Warehouse Locations in Poland?

The most popular logistics regions in Poland include:

Warsaw Region

Suitable for:

  • e-commerce,
  • retail distribution,
  • last-mile delivery operations.

Central Poland (Łódź Region)

Suitable for:

  • nationwide distribution,
  • companies serving multiple regions across Poland.

Upper Silesia

Suitable for:

  • manufacturing,
  • industrial operations,
  • cross-border logistics.

Poznań Region

Suitable for:

  • businesses serving Germany and Western Europe.

Wrocław Region

Suitable for:

  • international distribution,
  • manufacturing companies.

Tri-City (Gdańsk-Gdynia-Sopot)

Suitable for:

  • importers,
  • exporters,
  • maritime logistics operations.

Can Office Space and Warehouse Space Be in the Same Building?

Yes. Most modern logistics parks in Poland offer both warehouse and office accommodation.

This solution is particularly popular among:

  • e-commerce businesses,
  • logistics operators,
  • distributors,
  • light manufacturing companies.

Warehouse with Office Space or Two Separate Locations?

A combined warehouse and office facility works well when operational and administrative teams work closely together.

Separate locations may be preferable when a company wants a customer-facing office in a city centre while maintaining logistics operations near major transport corridors.

Is It Worth Having a Warehouse Outside the City and an Office in the City Centre?

For many businesses this is the optimal model. The warehouse benefits from excellent transport links while the office remains accessible to staff and clients.

How Do I Prepare a Warehouse Enquiry?

The clearer your requirements, the easier it is to identify suitable properties.

Your enquiry should ideally include:

  • preferred location,
  • warehouse size,
  • desired occupancy date,
  • lease term,
  • business activity,
  • number of employees,
  • office requirements,
  • estimated daily deliveries and dispatches,
  • technical requirements.

What Is a Warehouse Brief?

A warehouse brief is a short description of your operational requirements.

Property advisors use it to identify suitable warehouse options or assess the feasibility of a BTS project.

You do not need to know every technical specification. A general overview of your business and requirements is sufficient to start the process.

Example of a Short Warehouse Enquiry

We are looking for warehouse space for our business.

Requirements:

  • Location: Warsaw region
  • Warehouse size: approximately 3,000-5,000 sq m
  • Required date: within six months
  • Business activity: e-commerce
  • Office accommodation required
  • Option to expand in the future

Please provide suitable warehouse options and recommended locations.

Additional Information Worth Including

  • preferred region,
  • employee numbers,
  • type of products stored,
  • daily deliveries and dispatches,
  • required loading dock numbers,
  • minimum storage height,
  • production or assembly requirements,
  • future growth plans.

What Information Will a Warehouse Advisor Need?

During an initial discussion, an advisor will usually ask:

What Goods Will Be Stored?

The type of goods affects warehouse selection and technical requirements.

How Much Warehouse Space Is Required?

Future growth plans are just as important as current requirements.

Where Should the Warehouse Be Located?

Customers, suppliers, labour availability and transport links all influence location recommendations.

Is Office Space Required?

Many occupiers need offices within the warehouse facility, while others prefer a separate office location.

When Is the Warehouse Needed?

Timing affects warehouse availability and BTS feasibility.

Do I Need to Know All My Requirements Before Speaking to an Advisor?

No.

Many occupiers start looking for warehouse space before they know exactly how many loading docks, what storage height or how much floor space they need. A warehouse advisor can help define these requirements and prepare the warehouse brief.

Who Can Help Me Find a Warehouse in Poland?

Specialist commercial real estate advisors can support companies throughout the leasing process.

Their services typically include:

  • analysing business requirements,
  • preparing a warehouse brief,
  • identifying suitable properties,
  • comparing options,
  • negotiating lease terms,
  • managing BTS projects.

Is It Worth Using a Warehouse Property Advisor?

Yes, particularly if:

  • you are entering the Polish market,
  • you are leasing warehouse space for the first time,
  • you do not have an in-house real estate team.

An experienced advisor understands market conditions, warehouse availability and leasing structures.

Is Warehouse Advisory Support Free?

This is one of the most common questions asked by occupiers.

In many cases, the advisor’s fee is paid by the property owner. As a result, tenants can often benefit from professional advice without incurring additional advisory costs.

Do All Goods Need to Be Stored in a Warehouse?

Not always.

Some supply chains are designed around rapid movement of goods rather than long-term storage. In these situations, a cross-dock facility may be the most efficient option.

What Is a Cross-Dock Warehouse?

A cross-dock warehouse is a facility designed primarily for the rapid transfer of goods between vehicles with little or no long-term storage.

Products are received, sorted and dispatched quickly.

How Does a Cross-Dock Facility Work?

Goods enter through inbound loading docks and leave through outbound docks, often on the same day.

This reduces storage requirements and helps shorten delivery lead times.

When Is a Cross-Dock Facility Better Than a Traditional Warehouse?

Cross-docking may be appropriate when a company wants to:

  • shorten delivery times,
  • reduce storage costs,
  • lower inventory levels,
  • improve distribution efficiency,
  • handle large daily shipment volumes.

Which Companies Use Cross-Dock Facilities?

Cross-dock operations are commonly used by:

  • logistics providers,
  • parcel delivery companies,
  • retail chains,
  • distributors,
  • high-volume e-commerce businesses.

How Do I Find the Right Cross-Dock Warehouse?

Key considerations include:

  • number of loading docks,
  • building throughput,
  • traffic circulation layout,
  • proximity to major transport routes,
  • ability to handle large freight volumes.

Can a Foreign Company Lease Warehouse Space in Poland?

Yes.

Poland is one of Europe’s largest logistics markets and offers a wide selection of modern warehouse facilities available for lease.

International occupiers often choose Poland because of:

  • its strategic location in Central Europe,
  • access to major European markets,
  • extensive motorway and express road network,
  • modern logistics infrastructure,
  • skilled workforce,
  • growing consumer market.

A warehouse advisor can help foreign businesses understand local leasing practices, compare locations and negotiate lease terms.

How Long Does It Take to Lease a Warehouse in Poland?

The process can take anywhere from a few weeks to several months depending on:

  • warehouse availability,
  • size requirements,
  • technical specifications,
  • lease negotiations,
  • legal review processes,
  • whether the project involves an existing building or a BTS facility.

For larger relocations or BTS developments, businesses should begin the search well in advance of their target move-in date.

Quick Answers

How Do I Find a Warehouse in Poland?

Start by defining your location, size requirements, timeline and operational needs before reviewing available properties.

What Is a Warehouse Brief?

A warehouse brief is a summary of a company’s operational and property requirements used to identify suitable warehouse options.

What Is a BTS Warehouse?

A BTS warehouse is designed and developed specifically for the operational requirements of a future occupier.

Is Warehouse Advisory Support Free?

In many cases, advisory fees are paid by the property owner rather than the tenant.

Can Office Space Be Included Within a Warehouse?

Yes. Most modern logistics parks in Poland offer both warehouse and office accommodation.

What Is a Cross-Dock Facility?

A cross-dock facility is designed for rapid freight transfer with minimal storage time.

Looking for Warehouse Space in Poland? Contact AXI IMMO

You do not need to analyse hundreds of warehouse listings or understand every technical specification before starting your search.

AXI IMMO supports occupiers with:

  • warehouse leasing,
  • logistics relocations,
  • warehouse and office facilities,
  • manufacturing and warehouse properties,
  • cross-dock facilities,
  • Build-to-Suit (BTS) projects.

Speak with an AXI IMMO Advisor

Before getting in touch, it is helpful to prepare:

  • preferred location,
  • approximate warehouse size,
  • required occupancy date,
  • business profile,
  • office and production requirements.

Don’t know all the details yet? That’s perfectly normal. AXI IMMO’s advisors can help define your requirements and prepare a warehouse brief.

Contact AXI IMMO to receive warehouse recommendations tailored to your business needs in Poland.